Who we are

Clearleft Ltd is a company registered in the United Kingdom.

For the purposes of UK data protection law, we are the data controller responsible for the personal data described in this policy.

If you have any questions about this policy or how we handle your data, you can contact us at:

events@clearleft.com
68 Middle Street
Brighton
BN1 1AL
UK

The information we collect

We collect personal data only where necessary.

Depending on how you interact with us, this may include:

Name
Email address
Job title
Organisation
Billing information
Ticket and event information
Information you provide in correspondence
Limited technical information for analytics purposes

We do not intentionally collect special category (sensitive) data unless it is necessary for event delivery (for example, dietary or accessibility requirements).

How we collect your data

We collect information:

When you contact us by email
When you submit a form on our website
When you purchase a ticket (via a ticketing platform or directly from us)
Automatically, through privacy-friendly analytics

For more information about how we use cookies, please see our cookie policy.

How we use your information

We use personal data to:

Respond to enquiries
Process ticket purchases and payments
Manage and deliver events
Send essential event information
Send information about similar future events (see “Marketing communications” below)
Maintain, secure and improve our website
Comply with legal, tax and accounting obligations

We do not sell your data.
We do not use your data for third-party advertising.
We do not build marketing profiles.

Website analytics

We use Plausible Analytics to understand general website usage.

Plausible is configured in a privacy-friendly, cookie-free way. It does not use cookies and does not track individuals across websites.

Limited technical information (such as truncated IP addresses and basic device information) is processed solely to generate aggregated usage statistics. The data cannot be used to identify you.

Links

Our website contains links to other sites. We are not responsible for the privacy practices of other sites. This privacy statement applies solely to information collected by Clearleft Ltd

Events and ticket purchases

We organise events and sell tickets either:

Through a third-party ticketing platform, or
Directly via email and invoice

In both cases, we act as a data controller in relation to attendee information.

Where tickets are purchased through a third-party platform, you will also be subject to that provider’s terms and privacy policy.

Marketing communications

If you purchase a ticket to one of our events, we may contact you by email about future events or related services.

We do this under the “soft opt-in” rules permitted under UK law, where:

You have purchased from us, and
The marketing relates to similar events or services.

You are given the opportunity to opt out at the point of purchase, and every marketing email includes an unsubscribe option. You can opt out at any time.

If you have not purchased from us, we will only send marketing communications where you have provided explicit consent.

Event photography and video

We may photograph or film our events for promotional and marketing purposes. This may include images or video in which attendees are identifiable.

We use event photography and video to:

Promote future events
Share highlights on our website and social media
Provide a record of the event

Our legal basis for this processing is legitimate interests, specifically promoting and developing our events and services.

Opting out

We provide attendees with the opportunity to opt out of photography and filming.

If you prefer not to appear in photographs or video, you can:

Let us know in advance, or
Speak to a member of our team at the event.

We will take reasonable steps to respect your preference. You may also contact us after the event to request removal of an image in which you appear.

Legal basis for processing

Under UK GDPR, we rely on the following lawful bases:

Contract – to deliver events and respond to requests
Legitimate interests – to operate, secure and improve our services
Legal obligation – where required for accounting or regulatory purposes
Consent – where required for marketing communications

Data retention

We retain personal data only for as long as reasonably necessary to:

Deliver events
Meet legal, tax and accounting obligations
Send relevant marketing communications (unless you opt out)
Maintain appropriate business records

Sharing your data

We do not sell or rent personal data.

We may share personal data with trusted service providers where necessary to operate our website and events (for example, hosting providers, ticketing platforms or email service providers), under appropriate contractual safeguards.

Where data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK data protection law.

Your rights

Under UK data protection law, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request erasure of your data in certain circumstances
Object to processing based on legitimate interests
Request restriction of processing
Withdraw consent where processing is based on consent
Lodge a complaint with the Information Commissioner’s Office (ICO)

You can find more information on the ICO's website:

If you wish to exercise your rights, please contact us at events@clearleft.com.

Changes to this policy

We may update this Privacy policy from time to time. Any changes will be published on this page with an updated revision date.

Last updated: February 2026